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Editing With Ms Word


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#1 Chelu1971

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Posted 30 June 2007 - 04:39 AM

I'm editing a friend's very long Word document (a novel). Instead of formating with double space, he hit the return/enter button at the end of every line twice, to create his double space. What is the easiest way to remove all the "return's?" Allowing me to then select all and click on the double space format. I tried writing a Macro, but without success. Thanks for any help you might offer. :thumbsup:

Edited by rigel, 30 June 2007 - 07:33 AM.
Moved to a more appropriate forum ~ rigel


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#2 usasma

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Posted 30 June 2007 - 06:35 AM

Haven't used Word in a while, but have you tried a "Find and Replace" for the hard return character(s) and replace it with a blank space?
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#3 Andrew

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Posted 30 June 2007 - 10:40 AM

Hi Chelu1971, welcome to BC!

In MS Word 2003, go to the Edit menu and click Replace.

In the Find What: box enter this: ^p^p

The ^p^p represents a double carriage return. If you put just one ^p in, it may turn the novel into one big paragraph.

In the Replace With: box, put one space (i.e. with the spacebar)

Click replace all.

This is what usasma suggested, he's a smart guy!

Edited by Amazing Andrew, 30 June 2007 - 10:43 AM.


#4 projectfocus

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Posted 13 July 2007 - 03:41 AM

would you not want to replace it with ^p so that it did not replace both of the CR with a space. I am not sure as I have not tested but I would have thought you would want to replace 2 Enter presses with 1 enter press.
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#5 Chelu1971

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Posted 08 August 2007 - 01:01 PM

Thank you for your help! I just now renewed my internet access, or I would have thanked you folks sooner.
Had tried the find and replace before, but had no idea that ^p^p meant double carriage return, and had tried finding the intext commands as I had been able to do years ago with Clarisworks. Thanks again :thumbsup:




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