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Microsoft Word


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#1 Constantine

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Posted 30 November 2006 - 06:14 PM

Hello,

I have a word document. Some words or phrases are hightlighted in grey. If I double click on these highlighted words a dialogue box appears giving me the option of selecting a different word or phrase. The highlighting does not appear on the document when you print it.

I would like to make other documents with this feature. Can anyone point me to a guide or tutorial that explains how to do this?

I am also interested in how to do templates where information can be inserted into a form without greatly affecting the overall format of the form.

Any help or advice would be appreciated.

Regards

Constantine
I thought I was wrong once, but I was mistaken.

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#2 Walkman

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Posted 30 November 2006 - 06:36 PM

Did you copy/paste the document into Word? If so, that could happen because of you actually copying some tags or such.

If you want the greyed out text to print, do this......

Copy the document using Edit/Select All, Then paste it into NotePad. After it's there, select it all, then copy it back into WordPad/MS Word.

Note: Doing this will remove ALL formatting of the document. (small price to pay)


Doing Templates:
If you have WordPerfect, it'll do it. I'm sure Word does it too,, but I don't recall, but you should be able to do it with MS Word. You will need to setup the fields to which you want your own data to be in, and leave the rest of the document as it is. I'm sure MS Word does it, and you'll be able to do it in just a few minutes or so.

You bring back memories of that...... creating the document,, then inserting names, addresses or whatever, in the specified fields,... thousands of documents at a time. (well, actually 1 document) but thousands of names and such.

Edited by Walkman, 30 November 2006 - 06:40 PM.


#3 Constantine

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Posted 30 November 2006 - 06:54 PM

Hello,

The document I refered to was created precisely to do what it does. The highlighted areas do not print and I don't want them to print. It is perfect.

What I hope to learn is how to create documents like it.

Regards

Constantine
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#4 Walkman

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Posted 30 November 2006 - 07:18 PM

If you're using MS Word, all you have to do is create a document.. exactly the way you want it,,, and then on the {fields} that you want to be dynamic,,, highlight that part of the text, then right-click on it and it should bring up a menu as to what you need to do. I'm not in MS Word right now,, but it's all too familiar.

you should be able to save it as a Template. If Not,,, a Template can be any name you specify, even down to the extension name. I Use Dreamweaver MX 2004, and the templates are saved as .dwt..... but I save my templates as the file name I want to use (.PHP)

My point?... you don't have to save a template and to use the template name/extension... and the reason I don't do it that way is because when you do save some files in their template format,, they restrict you from making changes later on to the template itself. I learned that myself from trial and error.

#5 Constantine

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Posted 01 December 2006 - 12:58 AM

Our dialogue has led me in the right direction. What I was refering to was forms. I then found the forms tool bar and it all became apparent.

I can now create the type of forms I was after.

Thank you very much for your assistance.
I thought I was wrong once, but I was mistaken.

#6 Walkman

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Posted 01 December 2006 - 07:41 AM

You're quite welcome!




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