I can understand why it sounds confusing so please don't hesitate to ask whatever you need to have clarified.
Please remember I am not an expert in this area and it's just a "home-brew" I thought of
So for now let's address the first concern
" 1. Why have a dedicated folder in your Documents folder? Is that where the files get saved?"
Comments to keep track of as I try to put this together
Most people work with their documents in the Documents folder but I work with my dedicated LDG folder within the Documents folder.
--- I create a shortcut for my dedicated folder on my desktop so it’s easy to get to.
I do a monthly system image backup using Windows 7 built in utility
I use my batch file to copy/paste my data onto my flash drive
--- What's the value of using the copy/paste method/
--- If something drastic happens to my computer, the copied data is always available without having to be concerned as to whether or not restoring data has issues
This is the command that works for me
xcopy "C:\Users\Larry.Mark-PC\Documents\LDG" "F:\*.*" /e
In your case it could look like this with your flash drive identified as F
xcopy "C:\Users\Arrow92\Documents\MyOwnFolder" "F:\*.*" /e
Open notepad and paste that xcopy command into the note pad
Go into your documents library and create a new folder or whatever name to want to assign instead of MyOwnFolder
Then create a new document in that dedicated folder of yours
After closing it out, right click on the new documents icon and them left click on Properties at the bottom of the menu. With the General tab in effect look at location: that’s what you use for your path.
Replace my xcopy command with yours
You can then delete that new document that isn’t needed anymore.
There’s more to be said but see how this part works out for you.
Note: You haven’t created the batch file yet but save the notepad file so you can expand on it
I’m sure there are experts that can come up with a much better command but this is what works for me.
But for me I do the same procedure on 2 computers: my desktop and laptop along with my external hard drive so I have appropriate variations involved.
At the same time none of my data will be copied onto someone else’s computer unless they have the same subdirectory and flash drive identified as F
It looks like a lot of work at first but I can do all of the above within about 15 minutes at any time of my choosing while I can do something else (in other words essentially unattended)
Finally I have personally seen tears in people’s eyes when they lost their data and my data is more important to me than not doing what I’m doing