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Finding doubled spaces in Word 2010


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#1 Airgeoff

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Posted 10 September 2014 - 10:24 AM

My problem is this.  I often proofread documents for people, one of whom ends up with many extra spaces between words where they're not supposed to be.  I'm trying to get Word 2010 to highlight these for me automatically but it doesn't seem to want to.  It does highlight and this for me when I'm typing so I'm not sure why it's not highlighting it for other peoples extra spaces.  Is there a way to force it reevaluate the document and find these?

 

Right now I just change the document to a  font that's easier to see the spaces and manually scan, but this gets old in a 30 page document.

 

Thanks.



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#2 half_slice7

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Posted 10 September 2014 - 02:33 PM

I usually do this with the search & replace feature.

Simply search for "  " (2 spaces) and replace it with " " (1 space).

 

Is that an option for you?

 

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#3 Airgeoff

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Posted 10 September 2014 - 02:36 PM

Yes, but it means I will then have to go back through and put in an extra space after periods.



#4 half_slice7

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Posted 10 September 2014 - 02:52 PM

Huh, why should you need to put a space after periods? This search and replace will reduce any double, tripple, x-spaces to one.

Or do I'm not understand you?


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#5 Airgeoff

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Posted 10 September 2014 - 04:06 PM

It's common practice where I work to have two spaces after periods that end sentences.



#6 half_slice7

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Posted 10 September 2014 - 04:45 PM

OK. I did't know that someone is using this two-spaces-after-period rule. I have no better solution for you.

But I'm quite sure people should get rid of this old school rule. I know this not an option for you, but I have to said that. :police:


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#7 Airgeoff

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Posted 10 September 2014 - 04:47 PM

Thanks for your help anyway.



#8 Orange Blossom

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Posted 13 September 2014 - 12:26 AM

You can do it in a two-step search process.  The first as already stated, search and replace the two spaces with one.  Once that is done, then do a search for the period space and replace with period space space.

 

For what it's worth, I've run into that quite a bit.

 

Note, in printed text it is MUCH easier to follow with two spaces after a period.  That's why that rule remains.

 

~ OB :cherry:


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#9 Airgeoff

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Posted 03 October 2014 - 04:39 PM

Perfect.  Thank you.



#10 Orange Blossom

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Posted 04 October 2014 - 01:13 AM

You're welcome.

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