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Outlook/Exchange Automation

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#1 shvidky


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  • Local time:06:02 PM

Posted 24 April 2014 - 06:03 PM

Hi guys,


Looking for your help to see if there is a better way to do what we are doing now (I am sure there is! lol).


Here is our process:



1. Users create an email with 2 attachments (.xml and .docx)

2. Send it to a specific email address (let's say test@test.com)

3. We run a separate server with Outlook always on, set on test@test.com account, which checks for new emails with these attachments.

4. There was an Outlook add-on purchased called Express ClickYes, that I think checks the account every 10 minutes and processes incoming emails from the inbox to PST, strips the attachments to a folder on the same server.

5. Then our ERP system is set up to import files from that folder.


Here are a few issues that I have. First of all, I always have to have the server running with Outlook open for this to work. So if the server was rebooted and nobody logged in and opened Outlook, the add-on of course can't process emails, which requires constant monitoring of the server. The add-on, doesn't alway work, so you have to restart Outlook once in awhile. So my questions is it possible to do something where i could say to strip the incoming attachments from the mailbox and send them to a certain folder without having outlook with that account constantly opened. Can this be automated on the Exchange 2007 server somehow?


Thanks you for your help!

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