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Sharing printer on XP from W7


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#1 qasir

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Posted 10 May 2012 - 07:57 PM

ISSUE: Trying to print to a printer with it's drivers installed on an XP computer.

I have 6 computers running (not all the time), 3 laptops and 3 desktops. I'll number them for ease of ID.

1. Dell Laptop running W2K. Hardwired.
2. Gateway Laptop running XP. Wireless.
3. HP Laptop running W7 Ultimate. Wireless.
4. Desktop ATX running XP similar to a server where I keep the big apps, printer drivers and backups, not used for web surfing. Hardwired.
5. Dell 1100 desktop running XP used mostly for surfing and downloads. If I get a virus I just reformat and reload XP. Hardwired.
6. Compaq desktop running XP. Hardwired.

When I use Window Explorer to look at all the computers on my home LAN, I get the following.

Systems: 1, 2, 5 and 6, see all 6 systems, one being itself.
System: 4 with the printer drivers sees the other five, but not itself.
System: 3 sees 1, 2, 3 (itself), 5 and 6. Does not see #4. On this #4 I have three printers' drivers installed.
I can print from 1, 2, 4, 5 and 6 to any of the three printers. But not from #3 which is running W7. I tried adding printer and driver as per plethora of instructions on the web without success. But since it does not see system #4, the printers are not available to choose.

Anyone have a similar problem or know what I need to do? Strange system #4 does not see itself like the others do.
Thank you in advance.

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#2 Jacee

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Posted 12 May 2012 - 12:24 PM

See if 'Location Aware Printing' works http://www.sevenforums.com/tutorials/10633-location-aware-printing-automatically-switch-default-printers.html

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#3 qasir

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Posted 13 May 2012 - 08:12 AM

Jacee - The instructions in 'Location Aware Printing' did not address my situation since my W7 Laptop (#3) cannot see the desktop (#4) which contains the printer drivers. Therefore when I open 'Devices and Printers' all I get for choices are 'Add a Device' and 'Add a Printer'. I do not get Manage default printers.

Then I tried 'Add a Printer', click on 'Add a network, wireless or Bluetooth printer' and it sees all the printers on my network.
I clicked on the printer I want and click 'Next'
When I get 'No Driver found' I clicked 'OK' to search for the driver.
The msg states 'The file ".INF" on (Unknown) is needed.
I click on 'Browse' and point to where the ".INF" files are for the printer, which happens to be on #4. I get autorun.inf and PrinterName.inf. Yet,the same printers are not visible when I open 'Devices and Printers'.
I check to ensure the path is correct and click "OK".
The message is "Windows cannot connect to the printer" The details state "Operation failed with error 0x00000214"

#4 Jacee

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Posted 13 May 2012 - 12:16 PM

See if this works ...

1. Click Start, click Control Panel and double click Devices and Printers.
2. Click Add a Printer.
3. Select "Add a local printer".
4. Select "Create a new port". Choose "Local Port" as the type of the port.

5. In the box "Enter a port name", type the address as the following format.

\\[IP address of the host computer]\[The Share Name of the printer]

Then click Next.

6. Choose the correct driver in the driver list. If no available driver, click the button Windows Update, wait for the process finishes and then look for the driver again.
7. Finish the installation.

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#5 everready

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Posted 13 May 2012 - 04:10 PM

Hello qasir,

Here is a few things to try.

First check that all PC are on the same workgroup.
Check to see if you are in a Homegroup on the Windows 7 PC, if you are remove the Homegroup. Homegroups only work with other Windows 7 PC.
Go to the Windows 7 Advance sharing settings and under Home Network check that network discovery is enabled.
Check that File and printer sharing is turned on.
Check that Password protected sharing is turn on, and that under Homegroup connections you have Use user accounts and passwords to connect to other computers selected.
Also check that that your active network is set to Home network for its location.

On the print server ensure that the printer is shared and that permissions are granted in both sharing and security. Also, add a Windows 7 printer driver to the shared printer on the server if you haven't already installed the driver on the Window 7 PC. Should find that under Printer Properties on the Sharing tab.

On the Windows 7 PC press WINDOWS+E to open windows explorer
Navigate to the host PC across the network (e.g \\192.168.1.5 or \\mycomputername)
The printers icon should be displayed in explorer.
Right click and select 'connect'

Hope this helps

#6 coxchris

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Posted 13 May 2012 - 05:14 PM

The above solution works.

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#7 qasir

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Posted 23 November 2012 - 04:35 PM

I know it's been a while, but I had no time to respond to this. I currently copy the file I want to print to an XP machine to print the document. Lately I got back on this thread to try and resolve it.

By everready:
Also, add a Windows 7 printer driver to the shared printer on the server if you haven't already installed the driver on the Window 7 PC. Should find that under printer Properties on the Sharing tab.
I did open the printer's properties, then Sharing Tab, but the highest option is XP 64bit. It does not show Win7 64 bit.
I went on HP site and it has two downloads for the printer HP2600N I want to use.
Plug-n-Play Pkg (4.1mb) and Full Software Solution (86.6mb)

1. Do I uninstall my current version and install the newer win7 version?
2. Will the other PCs still see the printer after the re-install?

Thanks.




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