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PowerPoint Presentation


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7 replies to this topic

#1 johncv

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Posted 02 November 2011 - 12:00 PM

Hi does anyone know how to compress a pps file I have created, the size is 42 meg and usally when someone sends one to me they are about 5 megs. Cannot fiqure it out, the pps file I have created has pictures and music.

Thanks

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#2 TulsaRose

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Posted 02 November 2011 - 03:23 PM

You may find solutions at this Office Support page.

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#3 johncv

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Posted 02 November 2011 - 04:12 PM

I am sorry I should let you know I am running Office 2010, thanks for the help tried a program on the page you sent called ppt optermizer didnt work it went from 42 meg to 46 meg. I E-Mailed the problem to the program created to see if I was doing something wrong lets see what happens.



Thanks

#4 Budapest

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Posted 02 November 2011 - 04:21 PM

I think your problem is the pictures and music. They can really blow out the size of a pps file. Try to reduce the numbers of pictures and music. Make sure you use low resolution pictures (as low as you can make it while still being clear) and also try to use music files with low kbit/s.
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#5 johncv

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Posted 03 November 2011 - 09:58 AM

Hi and thanks for all the suggestions, here is what the people for the program optimizer E-Mailed me.

Hi John,

It's hard to say what might be happening. Honestly, Optimizer's a bit old and doesn't really support the newer versions of
PPT all that well, and we're not looking at updating it.

I would have a look at the Neuxpower product, NXPowerLite:
http://www.neuxpower.com

I'm betting it would do a better job.

Tryed the program neuxpowerlite still to big guess what I need to do is find a step by step on creating a pps file in powerpoint 2010.

Again thanks

#6 FireKracker

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Posted 08 November 2011 - 08:29 PM

I'd agree with Budapest, high resolution pictures, animation and music all take up space. You could:

1) Burn the PowerPoint to a CD and send to the person via the postal service
2) Upload the file to a filesharing website such as Megaupload
3) Use Microsoft PhotoStory 3.0. Easy to use utility to create sideshows set to music. You can save to various formats.

Hope that helps!
If all else fails, hit the reset button.
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#7 johncv

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Posted 09 November 2011 - 11:02 AM

Thank you Firecracker but now it has become personal, I get pps files from other's and they are only 4.5 meg has to be someway to shrink them?????????????????

#8 FireKracker

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Posted 10 November 2011 - 10:56 AM

Pleasure John, however you need to look at where your getting your pictures, sound/music videos from. Look at their initial size. if you want an mp3 to play as background music - look at the mp3's file size, if it's 3.5MB, that's 3.5MB added to your PowerPoint straight away. Likewise if you add a photo taken with a camera at 5 megapixels your looking at a file size of around 2-3MB.

Basically when you put a PowerPoint together using basic text and in-built animations the file size is relatively small. The moment you start to add images, sound, music etc the file size jumps up.

* When you create a *.pps (PowerPoint Show) file PowerPoint collates all of your media (music/sound/pictures) and compiles them into one file - thus you can send via an e-mail, or send to someone.

Hope this helps
If all else fails, hit the reset button.
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