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Word Folders And Documents Indexing


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#1 whatapalaver

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Posted 27 January 2006 - 11:12 AM

My OS is Windows Home Edition and I have Office 2000. I have created many hundreds of folders and thousands of Word documents and I am constantly adding to the list. When I open Office 2000 I like to see my folders and documents in 'list formation'. I have developed my own system of indexing the folders and documents, both numerically, and upper and lower case alphabetically, and sometimes I expand by creating double or treble numerical and alphabetical references. I'm happy with it but appreciate that others might think it a pain in the butt.

I sometimes have to rearrange the index system because more and more information is being saved [I always backup before I do that] and so I pore over the monitor, changing this to that and moving folders and documents from here to there while I give them new numerical and alphabetical references. It is a chore and I can see a time when the complete alphabet and the numbers 0 to 9 will not accomodate what I am doing.

So, does anyone know of a better system? A proven system that can be laid over my own system?

Also, I would like to have a print-out of my lists of folders and lists of documents, ie., to have a printed copy of what I see on my monitor when I open Office 2000. If that can be done, how do I do it?

Yours sincerely. whatapalaver

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#2 tg1911

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Posted 27 January 2006 - 12:11 PM

Also, I would like to have a print-out of my lists of folders and lists of documents, ie., to have a printed copy of what I see on my monitor when I open Office 2000. If that can be done, how do I do it?

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#3 usasma

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Posted 27 January 2006 - 06:02 PM

Probably the best tool for this is the document indexer service that's built into Office. I'm not very familiar with it because I don't have anywhere near as many documents as you do.

Here's a link that explains it: http://msdn.microsoft.com/library/default....xintro_03l1.asp

Please be aware that this service takes a lot of resources from what's available on your system (most of us disable it because we have no need for it). But, if it's necessary for what you do - here's some more info on how to enable/disable it: http://www.theeldergeek.com/indexing_service.htm
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#4 whatapalaver

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Posted 29 January 2006 - 06:58 PM

Thank you asasma,

I have seen the link >http://msdn.microsoft.com/library/default....xintro_03l1.asp<. Though it appears to be complicated, it may be the answer for indexing and cataloguing the content of documents.

However, by chance, after I asked my question, I found in a back issue of a computer magazine a recommendation for Gadwin PrintScreen V 3.1. It is freeware.

>>"Gadwin PrintScreen lets you capture images from your computer screen. For example, you can capture the entire screen, individual windows to use as an illustration in a manual or on a Web site."<<

Installation is simple. It does what it says and I like it. Others who venture to download and install it may agree.

Gadwin PrintScreen 3.1 can be found at www.Gadwin.com.

Kind reqards, whatapalaver




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