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Posted 30 December 2010 - 10:07 AM
Posted 30 December 2010 - 01:42 PM
Posted 31 December 2010 - 11:01 AM
I dont know if you can actually modify the font size list but I did find these keyboard shortcuts that might help ...
Posted 04 February 2011 - 05:51 AM
Posted 04 February 2011 - 02:04 PM
Formatting things by fiddling with font sizes is horribly time consuming.
Create proper styles for your text and then apply the styles in a single click (from the quick styles gallery) or allocate keyboard shortcuts to them (I have a standard set of Ctrl+Shift+1 for Heading 1, 2 for 2, 3 for 3, 4 for body text, 5 for bullets, 6 for bullet continuation, etc.)
So if some of these things are headings (13 point sounds like it could be) then modify existing heading styles or create your own. Headings are not just to apply formatting but they give the document structure which you can see in outline view (or navigation pane in 2010), use to create an automatic table of contents, cross reference ('see "More info" on page 37' for example). If you save as pdf you can choose to keep the headings so they can be used to naviagate the document in your pdf reader too. Styles can store paragraph formatting as well as font stuff, which is great for headings so maybe Heading 1 always has a page break before, and heading 2 and 3 are set to "keep with next" so they don't get split from the paragraph that follows. You can override any style formatting by direct formatting of a selected bit of content.
Smaller sizes sound like variations of body text, so you might create "Body text" at 10.5 point, "Small body" at 8.5, "tiny text for picture captions" at 7 and so on. Note that there are lots of built in styles which might be simplest to start from - if you want 6pt text for your footer, use the built-in footer style and modify it to suit you.
Styles are built in a hierarchy, so once you have got your primary "body text" style set up with your preferred font, paragraph spacing etc, you can base others on this and they will inherit all the setting except for those you override (eg font size in this case). Changing something in your body text style later (say, line spacing) would also change the appearance of styles which are based on it.
You can also define what style should be used for the next paragraph - so when I type my Heading 1 and hit enter, the next line is already in Heading 2 style waiting for me to type. I hit enter after that and get straight into body text. If I decide I need a level 3 heading here, i just Ctrl+Shift+3, type my heading, hit enter and I'm back in body text again. This is also useful if you have styles for things like a drop quote (go back to body after the quote), or things like FAQ: have a style for question followed by style for answers, then back to question style again.
Hope this helps and convinces you to start using styles in Word to make your life easier!
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