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e-mail archiving

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#1 infobleep


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Posted 17 March 2009 - 07:42 AM

Dear all

Does anyone know of a good e-mail program that archives older e-mails, allowing instant access to it at any time, as well as allowing current e-mails to be sent and received?

I currently use Outlook Express. Although I have Outlook, I don't like the fact it stores all the e-mails in one large folder. The more e-mails in that folder, the slower it is to access them. I'm also not keen on the fact Outlook Express stores uses it's own proprietary storage format.

When I did some research some years ago, I got the impression that companies see e-mail as disposable and so archiving wasn't really something of interest. However given that large companies are suppose to keep e-mails for legal reasons, and that times has moved on, I am sure there must be some software available now which will do this job.



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#2 Queen-Evie


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Posted 17 March 2009 - 08:35 AM

You could try this, and it doesn't involve software.

Store the messages you want archived to a folder. Navigate to where you want to folder to be.
Example: My Documents.
Name the folder. Open it up. If you want to create sub-folders, create them now.

Click the middle box on the top lright hand side (the one with 2 squares) to make the page smaller. If you made a sub-folder open one up.

Next, open Outlook Express.
Highlight the messages you want to archive. If you want to do all of them, click on EDIT/Select All.
If you don't want all of them, hold down the ctrl key while highlighting the messages you do want.

Once again, click the middle box at the top right hand side of the page. Drag the folder you created next to OE.
With your mouse, place your cursor over the highlighted messages. Hold down the left click button, then drag the messages to the OE folder.

They will be copied, and after that it is up to you to either delete or not delete the messages from OE.

When you need to view one of the messages, OE will open when you click on the message.

As a bonus, you can back up the folder to a cd. This will come in handy if your computer crashes and you need to reinstall the operating system or replace your hard drive.

I've used this method for years, works like a charm.

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