Posted 10 May 2005 - 04:36 AM
Can anyone enlighten me to the basics.
Our company has been using Outlook 2000 to access pop3 email from an inhouse email / proxy server for the past three years. There are a few limitations to this system.
1. Users email is only accessable on their pc, i.e. once a user downloads their email to outlook, they can't access it on another pc (in office, at home or foreign) unless they use pcanywhere etc.
2. There is the constant problem of keeping pst files within 1gb by archiving on the users pc. This is time consuming to setup.
3. The archiving of email for legal reasons can't be centralised.
4. Backing up .pst files on users pc's is tough enough without having the added difficulty of backing up from a laptop user.
Ofcourse there are advantages of having a pop3 and pst configuration. Laptop users can take their emails home and view there.
Anyway, I have decided to try and centralise email using something other than exchange. I have installed a trial of MDaemon Mail Server v8.
I have reconfigured Outlook to Internet Only and created an account, but when I reopen Outlook 2000 all I get is the Imap inbox with whatever email is in it, along with all my pst folders including sent, tasks, drafts, contacts etc.
I am finding it difficult to understand the Imap Outlook setup therefore its difficult to explain.
What I want is to have Outlook the same as when we were using pop3 and pst, except all email stored centrally on 1 server where we can back it up, archive and search through it, but with the exception of laptop users who should be able to cache the inbox and folders to their laptops for working on when they are not connected while still keeping email central.
Can anyone help?